Episode 109: To-Do Lists, Productivity Apps and Getting Things Done, Oh My!


To-Do Lists

“People are remarkably bad at remembering long lists of goals. I learned this at a professional level when trying to get my high-performance coaching clients to stay on track; the longer their lists of to-dos and goals, the more overwhelmed and off-track they got. Clarity comes with simplicity.”
– Brendon Burchard

What’s the difference between your to-do list and your task list? Are you tracking your tasks as well as your time?

Today in pillar eight of our Nine Pillars of Productivity series, we’re talking about the business tools that we use to keep us on task and on track. Last episode, we showed you how to use systems to support productivity in pillar seven.

So often creatives are total visionaries, and it can be overwhelming to have this beautiful, bold vision that seems a long way from where you’re standing now.

Or in the case of one of my client’s, her homework assignment was to create a bigger vision for what she wants from a business. She’s very task-focused and will work away, work away, work away.

So I asked her:

“What are we working towards? What is it that you want?”

After some thought, she shared her vision and replied, “This is where I get stuck, not knowing how to go from vision to action plan.” This is something that Brad and I actually do really well together – we’re able to take a beautiful vision and break it down step by step, day by day into tasks that bear fruit.

Most people’s to-do lists tend to be really long, and completely overwhelming, there’s no way to complete everything. It’s more like a wish list.

It’s easy to distract ourselves when we work from home.

When your task list is focused and really intentional about moving you towards your goals, it’s a lot simpler to get things done.

That’s part of the distinction between a massive to-do list and a daily task list of specific actions that are going to move you closer towards your goals.

Often times the things on your to-do lists are projects. They’re actually not tasks or action items, they’re whole projects that have lived on your to-do list for months like, “Build my list.” This is a common thing we hear from all our clients. “I need to build my list.” List building is an ongoing, consistent project that needs to happen in your business. There are a million and one ways to build a list – so you get started by really understanding this is a project, and create a project plan that then gets turned into a set of daily tasks.

By learning the different types of planning that improve productivity, you can move from your annual goals to quarterly plans to monthly goals, all the way down to:

“What can I do today to move me one step closer towards my goal?”

We’ll share the productivity apps we’ve used, how to simplify your task list, how to keep track of your tasks and more in the full podcast. Meet you over on YouTube!

The Productive Creative online mini-class

Go From Overwhelm And Distraction To Clarity And Confidence In Just 3 Steps.
Jump over to Quiz now get clarity!

IN THIS EPISODE YOU’LL LEARN:

  • How to begin bringing your beautiful, bold vision into fruition
  • The difference between a massive to-do list vs. a task list moving you closer to your goals
  • How the 4 Unique Productivity Types personally connect with tasks

LINKS:

BulletJournal.com

Getting Things Done: The Art of Stress-Free Productivity by David Allen

The Artful Profit Planner

You can also subscribe to this podcast on our Youtube channel.

Transcript

 

Minette Riordan, Ph.D. on EmailMinette Riordan, Ph.D. on FacebookMinette Riordan, Ph.D. on InstagramMinette Riordan, Ph.D. on Twitter
Minette Riordan, Ph.D.

Dr. Minette Riordan is an award-winning entrepreneur with 17 years experience in media, marketing and sales. She is a lover of art, poetry and mythology and a complete geek who digs discussing how businesses work. One of her core values is continuous improvement; she is a seeker, wanderer and adventurer who loves dragons and coffee. Most days you can find her supporting her creative clients to build profitable businesses. And on other days you can find her in her art studio covered in paint.



About Minette Riordan, Ph.D.

Dr. Minette Riordan is an award-winning entrepreneur with 17 years experience in media, marketing and sales. She is a lover of art, poetry and mythology and a complete geek who digs discussing how businesses work. One of her core values is continuous improvement; she is a seeker, wanderer and adventurer who loves dragons and coffee. Most days you can find her supporting her creative clients to build profitable businesses. And on other days you can find her in her art studio covered in paint.

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